There are many ways to approach Staffbeat. Perhaps you’re interested in learning more about the platform itself, seeking additional information on how the solution can support your work role, or maybe you’re most intrigued by the individual features?
PLATFORM
Staffbeat is a platform designed from the ground up with employees in mind, specifically aimed at enhancing engagement in manufacturing. Rooted in thorough research and built with insights from industry experts, Staffbeat provides a comprehensive business framework. This framework simplifies planning, executing, and reviewing initiatives that benefit both companies and their employees, leading to:
• Improved performance via enhanced productivity and quality of work.
• Lower staff turnover through increased company loyalty.
• Reduced absenteeism by fostering wellbeing, job satisfaction, and morale.
• Better safety practices and fewer workplace incidents with targeted training and awareness.
Staffbeat comes with an array of business processes and features designed to positively influence employee engagement in many ways, seamlessly fitting into daily routines. These include effective company communication, quick access to information, feedback mechanisms, group collaboration, and efficient onboarding and training processes.
Moreover, Staffbeat offers the flexibility to be customized, allowing companies to tailor the platform to match their brand identity and colour schemes easily. This customisation enhances user experience and aligns with corporate aesthetics, making
Staffbeat not just a tool but an extension of the company’s culture. Staffbeat is designed for everyone at work, whether they’re desk–based, on the go, or on the factory floor. With a user–friendly interface similar to popular social media platforms, it simplifies finding information and performing tasks, making work more enjoyable. It offers multi-language support, utilizes smart AI for improvements, and provides a wealth of guides and templates. Ideal for mobile usage, Staffbeat addresses the needs of factory or warehouse workers who may have limited interaction with computers, while its universal device compatibility ensures it is also perfect for office employees. Tailored for the enterprise market, Staffbeat is committed to stringent compliance and IT security standards, meeting the rigorous requirements for international business operations.
BY DEPARTMENT
Employee engagement involves multiple stakeholders across the organisation. In Staffbeat, employees are at the forefront, and the platform provides a prime opportunity to break down organisational silos and collaborate more extensively to create optimal conditions for the workforce. Here, you can see how Staffbeat supports employee engagement based on your role:
- Internal Communication
- Human Resources
- Operations
- Leadership
- Corporate communication through posts in feeds, helping everyone understand the company’s mission, goals, and values. Updates and news can include text, photos, videos, links, invitations, and surveys. While content is published centrally, employees can interact with it through likes, comments, and shares.
- Team posts, where posts appear in employees’ feeds. Employees join different teams based on their role or interests. This can range from the entire organisation to specific factories, shifts, and interest groups like sports or arts. In some groups, interaction might be limited to likes, comments, and shares, while in others, employees can post their own content for colleagues to engage with.
- Surveys and polls offer employees the opportunity to express their opinions and contribute to new ideas in a structured and engaging manner. This feature enables participants to provide their feedback on various topics, from workplace improvements to new initiatives, in a way that fosters active engagement. Participation in these surveys and polls can be configured to be either anonymous, ensuring privacy and encouraging openness, or attributable, where responses are linked back to individual respondents.
- Chat provides a seamless and informal communication channel, perfect for both one–on–one interactions and group discussions. Mirroring the familiar experience of platforms such as Messenger, it facilitates the sharing of text messages, images, videos, and links. This feature enhances collaborative efforts by enabling users to swiftly respond to, like, or share content, making it an indispensable tool for fostering dynamic and engaging workplace conversations.
- Breaking news screen that temporarily takes over, requiring interaction before continuing. This feature ensures urgent information is seen and acted upon immediately. It’s typically used for critical updates, emergency notifications, or important company announcements. However, it should be used sparingly to avoid user frustration or desensitisation to alerts. The posts can be sorted by team to create a better overview; they can be pinned to the top if one wishes to revisit them, and it is easy to search through them. It is user–friendly and intuitive to produce content. The user interface, familiar from social media, remains consistent for both employees and power users, although the latter group has access to significantly more features. Communication can be translated into various languages with a single click, AI assists in generating material, and it is possible to voice input on devices that facilitate this functionality. Staffbeat ensures full compliance by maintaining a digital record of crucial data,
- Employee briefings via posts in feeds, covering various subjects such as HR announcements, policy updates, and diversity initiatives. These posts can encompass text, photos, videos, links, invitations, and surveys. While HR centrally publishes the content, employees can engage by liking, commenting, and sharing.
- HR information hub acting like an easily accessible intranet, simplifying access to information for employees. This includes content like employee handbooks, manuals and FAQ’s in text, image, and video formats, potentially linked to third–party sources.
- HR surveys and polls are great ways for ideation and to gather feedback on employee–related topics such as satisfaction, work–life balance, and company culture. Identifying areas for improvement and openly sharing action plans and outcomes build trust.
- HR teams can be used as communities that focus on key topics such as salaries and benefits, well–being, stress management, inclusion, and diversity. These groups can be equipped with targeted information, advice, and tools, serving as central hubs for employees to access essential resources and engage in meaningful discussions.
- Meetings and events can be easily planned through HR–sent invitations, complete with details and RSVP options. These sync automatically with Outlook and Google calendars, streamlining planning for all and enhancing communication and inclusivity through feedback, making activities more tailored and engaging for everyone.
- Employee lifecycle management automates an employee’s journey, optimizing each phase from onboarding to offboarding. The onboarding process includes personalized greetings, easy access to training, and automated feedback mechanisms to enhance engagement and support. Offboarding is streamlined for an efficient exit and to collect valuable insights through exit surveys.
- Learning & training features are designed for seamless professional development, integrating engaging and easily consumable content such as videos and tests to facilitate skill acquisition. Progress tracking and feedback mechanisms are included to ensure continuous improvement and adherence toindustry standards and legal requirements.
Staffbeats allows for:
- Communication is crucial for streamlined operations and can occur via postsand instant messaging, facilitating the exchange of text, photos, videos, and more. This arrangement encourages interactive engagement, such as likes and comments. Employees are organized into teams for structured collaboration and knowledge sharing across all levels, from factory–wide to specific groups such as shifts and professional affiliations.
- Information hub serves as a user–friendly repository, offering instant access to a wealth of operational resources including Standard Operating Procedures (SOPs), manuals, and guidelines. These are available in various formats, such as text, images, and videos, alongside links to external sources when necessary. Users can effortlessly navigate this information through streamlined menus or utilise an advanced AI–driven search function for pinpoint accuracy in finding what they need.
- Onboarding new employees or transitioning existing staff to new roles within the company is carried out through carefully structured programmes. These programmes are designed to provide comprehensive information, engaging activities, targeted training, and relevant assessments to ensure that all employees are thoroughly equipped for their responsibilities
- Learning and training involve employees participating in micro–learning sequences, where they enhance their skills based on information in various formats such as text and video. This process may conclude with tests and certifications, serving as internal documentation and evidence for third parties like authorities.
- E–forms are electronic forms that can be easily accessed and filled out, after which they are automatically forwarded to the appropriate recipient. Examples include equipment maintenance requests, incident report forms, and material requisition slips.
- Safety management is handled in several ways. Crisis alerts immediately take over the screen, ensuring instant awareness. Employees have quick access to safety guidelines and can easily report incidents. Training that leads to certifications encourages ongoing learning, with quizzes reinforcing the lessons. Ideation is possible, inviting employees to propose safety enhancements.
- Links with access to third–party solutions from one place, for functionalities like shift planning and work orders. This setup simplifies tasks, making it easier to manage schedules and tasks efficiently. Staffbeat ensures full compliance by maintaining a digital record of crucial data, thereby simplifying ongoing optimisation and audit inspections, eliminating the need to sift through paperwork.
- Increased performance, evident in improved productivity and higher quality of work.
- Reduced staff turnover, achieved by bolstering employee loyalty to the company.
- Decreased absenteeism, fostered by promoting wellbeing, enhancing job satisfaction, and improving morale.
- Enhanced safety and reduced workplace incidents through focused training and heightened safety awareness.
Deploying Staffbeat is straightforward, and it is tailored to meet the varied needs of different user groups, ensuring easy access for both administrators and regular users. It provides content and features that are relevant and specifically designed for its audience, thereby enhancing the user experience and the effectiveness of engagement stratThe platform is user–friendly, resembling popular social media sites, and aggregates important updates, tasks, news, and information in one place. Its design keeps everyone up–to–date in a manner that is both engaging and familiar, simplifying access to necessary resources. Management information are accessible in reports and dashboards. Staffbeat is compatible with most devices, offering a broad array of tools that integrate seamlessly into daily routines to address various needs. It supports multiple languages and leverages AI to further improve the user experience. Additionally, the platform provides guides and templates to help users fully leverage the platform.
Features
It’s not uncommon for office workers to utilise more than 20 applications per day in their work routines. However, such practices seldom align with the routines of their deskless counterparts, where there’s neither the opportunity nor the time for such activities. In roles on the shop floor, it’s crucial to have everything consolidated in one place, allowing for simple and swift communication, information access, and task execution.
In Staffbeat, we’ve consolidated everything into a single solution, providing access to news, chat, handbooks, teams, onboarding, micro–learning, surveys, meetup planning, ideation, tasks, and electronic forms. Everything seamlessly integrates, sparing employees the need to navigate various applications or modules.
Staffbeat offers easy access to:
- Communication
- Information Hub
- Feedback & Insights
- Onboarding & Micro–learning
- Feedback & Events
Communication
The platform facilitates targeted and engaging communication across the organization, ensuring a smooth flow of information between management, staff, and among employees themselves:
- News feed: Corporate announcements and breaking news essential for keeping everyone informed and helping them understand the company’s mission, goals, and values.
- Team feeds: Employees are empowered to connect and collaborate in teams that match their roles and interests. With the appropriate permissions, they can create posts and share content.
- Interactive engagement: Employees can engage with content by liking, commenting on, and sharing posts.
- Chat: Instant messaging, a dynamic communication tool, perfect for personal chats, engaging group discussions, and easy content sharing.
Information Hub
Like an intranet but simpler, this hub puts essential information and resources at the fingertips of employees.
- Handbooks: Employee handbooks outline company policies, procedures, and expectations, guiding professional conduct in the workplace
- Manuals: Standard operating procedures and other relevant instructions and guidelines designed to facilitate the daily tasks of employees
- Forms: Electronic forms streamline the recording of safety violations, quality controls, defective equipment, and more, automatically forwarding them to the appropriate recipient
- Colleagues: Quick access to an overview of the organisation and information about colleagues
Feedback & Insights
- Surveys: Access quick, engaging surveys and quizzes to enhance employee feedback and insights
- Polls: Quick insight gathering from employees via interactive polls
- Ideation: Generate, refine, and collaborate on ideas in a vibrant and enjoyable atmosphere
- Dashboard: Insights and metrics, empowering managers to track and enhance employee engagement effectively
Onboarding & Micro–learning
- Onboarding: Structured programmes for new employees or transitioning existing staff to new roles within the company
- Micro-learning: Short, focused training sessions designed to facilitate quick and structured learning
- Certifications: Internal documentation and evidence for third parties like authorities.
- Progress tracking: Monitoring to ensure progress, as well as internal documentation and evidence for third parties such as authorities.
Meetings & Events
Generate compelling invitations and diligently follow up with invited participants to ensure a strong and engaged attendance.
- Describe: Easily create detailed event & meeting descriptions
- RSVP: Effortlessly manage attendee responses
- Remind: Send timely notifications to participants
- Calendar sync: Seamlessly integrate with Outlook and Google calendars.